Local first. Honest always.

01 / The short version

Your meetings live on your computer

Meetings stay on your PC. To get an AI reply, the content of that turn passes through OPT!M OMEGA LLC's servers to the model's provider — routed and metered, not kept. Server-side, Opt!m Omega stores the minimum: who you are, what you've paid for, how much usage you've consumed, and what you've agreed to. Opt!m Omega does not sell personal information, does not use your meeting content for advertising, and does not train models on it. This version supersedes all earlier versions and remains under attorney review.

02 / What stays on your PC

Stored locally, under your control

Meeting transcripts and rooms, projects and notes, attached files and generated images, agent memory, Knowledge Vault notes, app settings and permissions, and your encrypted sign-in session are stored in your Windows user profile at the legacy compatibility path (%APPDATA%\Optim Board Room) with automatic launch-time backups. The legacy path name is retained so existing installations keep their data. Deleting the app's data folder removes them; Opt!m Omega cannot access or recover this data.

03 / What Opt!m Omega processes

Account, billing, metering — and transit

Server-side, Opt!m Omega processes: your account ID, email, and role (via the identity provider); subscription plan and status (via Stripe — card numbers never reach Opt!m Omega); usage-metering records (model, token counts, timestamps — numbers, not content); consent and audit records; and standard infrastructure logs. When an AI member replies through Omega Mode, the turn's content — including attached images and, for voice dictation, your audio clip — is transmitted through Opt!m Omega's infrastructure to the model provider and returned, and is not persisted beyond processing the request. Providers process it under their own commercial API terms.

04 / What Opt!m Omega does not do

No selling, no ads, no training

Opt!m Omega does not sell or rent personal information, does not use meeting content for advertising, and does not train models on your content. Agent features act on your machine locally under permissions you grant — Opt!m Omega's servers do not reach into your files.

05 / Accounts you connect

Gmail, read-only, on your device

If you connect Gmail (read-only), authorization happens in your browser with Google, the token is stored encrypted on your device, and messages are read locally for use in your meetings. Your mailbox never reaches Opt!m Omega's servers. Disconnect at any time in the app or in your Google account settings.

06 / Your rights & retention

Access, correction, deletion

Depending on where you live, you may have rights to access, correct, delete, or port personal information Opt!m Omega holds server-side. Contact johnnycool1000@gmail.com. Account and billing records are retained while your account is active and afterward as required for tax, accounting, and dispute purposes. Because meeting content is on your device, server-side deletion does not touch your local meetings — and vice versa. The service is not for anyone under 18.

07 / Security & changes

Encrypted, signed, and versioned

Sign-in tokens are encrypted with your operating system's keystore; entitlements are cryptographically signed; server-side data lives with Opt!m Omega's infrastructure provider under access controls. No system is perfectly secure — report concerns to the address above. Material changes to this policy require re-acceptance in the app or prominent notice; the version date above identifies the current policy.

Contact

Questions about this document: johnnycool1000@gmail.com. All Board Room legal documents: Terms · Privacy · Subscriptions · Acceptable Use · Provider Disclosure